Memphis Vendor Instructions

Replay Vendor Instruction Video Call - Here

Event Overview

  • Location: Bass Pro Drive + Riverside Drive (under the Mud Island Bridge)

  • Event Time: 1:00 PM to 6:00 PM

  • This is an outdoor event

Vendor Check In

  • All vendors must check in at the Shop Black Fest booth upon arrival

  • Check in is located at the green tent near the entrance (see vendor map below)

  • You must check in before setting up

Vendor Rules

  • No early breakdown. Vendors must remain set up for the full duration of the event (1:00 PM to 6:00 PM)

  • $50 Fine for breaking down early

  • Event is rain or shine

  • In the case of severe/inclement weather, the event will be rescheduled

  • Vendors must follow all setup times and instructions

  • All vendors are responsible for their own setup, materials, and staffing

Vendor Map

  • View your assigned booth number and location below

  • Booth spaces are 10x10

  • Your booth number will be marked on the ground at your space

  • Please set up within your assigned area and align with neighboring tents

Setup Times

  • Food Vendors: 9:00 AM to 10:00 AM

  • All Other Vendors: 10:00 AM to 12:00 PM

  • Hard cutoff for setup: 12:30 PM

Parking and Load In

  • Pull up, unload quickly at the curb (5 to 10 minutes max)

  • Volunteers will be available to assist

  • Move your car immediately after unloading

  • Bring a helper if possible to watch your items while you park

Parking Options:

  • Mud Island Parking Garage: $10 for the day
    Use code: SHOP

  • Limited free parking nearby (first come, first served)

What to Bring

  • Tent (10x10)

  • Tables and chairs

  • Tent weights (required due to wind)

  • Products and display setup

  • Generator if you need electricity

  • Be prepared for outdoor weather conditions (sun, wind, etc.)

Important:

  • No electricity is provided

Event Day Expectations

  • Be fully set up by 12:30 PM

  • Be ready to serve customers by 1:00 PM

  • Stay engaged with customers do not sit back or stay on your phone

  • Have a plan to collect customer information for follow up

VIP Swag Bags

  • Bring 5 to 10 small items for VIP swag bags or giveaways

  • Drop them off at the Shop Black Fest booth