FAQs

General Info

What is Shop Black Fest?

A platform dedicated to celebrating Black culture and supporting Black-owned businesses through vibrant, community-focused events and more.

Why Should I Join Shop Black Fest?

• Connect with a supportive community.
• Showcase your products to a targeted audience.
• Get more exposure and meet more customers in a cultural, well-organized and supportive environment.
  

Event Details

When are the upcoming events?

We host festival events once a month in Nashville, Memphis, St. Louis and Huntsville.

See full schedule here.

What is the Vendor Fee?

Booth Fees

• Basic: $150 per booth. This includes a 10x10 space with basic setup.
• Standard Booth Fee: $200 per booth. This includes a 10x10 space with priority vendor booth area.
• Premium Booth Fee: $375 per booth. Includes a 10x10 space with premium placement. Get featured on the main stage (demonstration, sales promotion, raffle, or contest giveaway). Receive a minimum of 5 dedicated shout-outs across our social media platforms leading up to the event. Promote your business with a personalized email blast sent to our entire subscriber base of engaged attendees.

Payment Plans

• Full Payment: Pay the full booth fee upfront.
• Installment Plan: Option to pay in 2 installments:
• First Payment: 50% of the total fee due upon registration.
• Second Payment: Remaining 50% due 10 days before the event.

Deadlines

• Early Bird Discount: Join our newsletter for early bird announcements and discounts.
• Final Payment Deadline: All payments must be completed 3 days before each event.

Available Discounts and Promotions

• Referral Discount: Refer another vendor and receive a $15 discount on your booth fee. This will apply for next calendar year. Both you and the referred vendor will receive the discount.
• Group Discount: Book 3 or more booths and receive a 15% discount on each booth. Email support@shopblackfest.com for concierge service.
• Returning Vendor Discount: If you’ve participated in a previous Shop Black Fest event, enjoy a $20 discount off your booth fees.

Additional Information

• Booth Size and Setup: Each booth is a 10x10 space. Additional space or special setup requests may incur extra charges.
• Included Amenities: Outdoor events are for 10 x 10 booth space only. It does not include tables, chairs or electricity. Please bring your own tent. Additional amenities are available for an extra fee.

Vendor Set-Up and Logistics FAQ

Event Logistics Page Access

• After registration, you will receive access to the event logistics page.
• This page includes maps, check-in instructions, parking arrangements, and other essential details.

Set-Up Instructions

Set-Up Time and Location

• Event Location: Various locations (details provided per event).
• Vendor Set-Up Time: 11:00 AM - 1:00 PM.
• Food Vendors/Food Trucks Set-Up Time: 10:30 AM - 11:30 AM. Must arrive before 12:00 PM.
• Check-In Location: At the entrance (specifics provided per event, usually near the main stage or SBF booth).

Check-In Process

• Check-In Time: 11:00 AM - 1:00 PM.
• Check-In Location: At the Shop Black Fest booth (directions and map provided on the logistics page).
• Instructions: your car and walk to the check-in area (rolling carts recommended). Volunteers will be available to assist with transporting items to your booth (as available per event). You will be directed to your pre-assigned booth space upon check-in.

Set-Up Rules

• Arrival Deadline: If you are not set up by 1:30 PM, you will forfeit your booth space.
• Early Departure: No early set-up or departure allowed. Leaving early will incur a $50 fine.

What to Bring/What's Included

Vendor Space

• Booth Size: 10' x 10'.
• Items to Bring: Table and Tent (required), Chairs, Tablecloth, Tent weights (required due to strong winds; tents may be on concrete), Generator (if you need power)
• Items Provided by Shop Black Fest: None (all vendors must bring their own setup equipment).

Parking and Unloading

Parking Arrangements

• Parking Location: Far end of the parking lot (as shown in the event diagram, free parking available).
• Unloading Instructions: Unload your items at the designated unloading zone. After unloading, park your vehicle in the specified parking area.

Volunteers Assistance

• Volunteers will be on-site to help transport items to your booth space.
• Check in at the Shop Black Fest booth upon arrival for assistance.

During the Event

Expected Attendance

• We anticipate 500 to 1,000 attendees per event.

Contact Information

• For any questions or concerns, contact us through the event logistics page or at support@shopblackfest.com

Post-Event Instructions

• Breakdown Time: Detailed instructions will be provided closer to the event date.
• Clean-Up: Vendors are responsible for cleaning their booth space before departure. There will be a fine of $75 if space is not cleaned after event.