SHOP BLACK FEST
Vendor Instructions
This page explains what to expect when vending at a Shop Black Fest event and how to prepare once you are approved.
City specific instructions such as location, parking details, and venue notes will be shared closer to the event date and linked below.
Quick Links
Need something quickly? Use the links below.
• View Event Day Schedule → Jump to load in times, event hours, and breakdown information.
• What Vendors Need to Bring → See the full checklist of items vendors should prepare for their booth.
• City Specific Instructions → (Coming soon) Find your event location, parking details, and venue rules.
• Vendor Promotion Toolkit → Download your “I Am a Vendor at Shop Black Fest” graphic to promote your booth.
• FAQs → Get answers to the most common vendor questions
What to Expect
Shop Black Fest is a community shopping event that highlights Black owned businesses.
Each event usually includes:
• A mix of vendors
• Live music or entertainment
• A strong community vibe
• Hundreds to thousands of shoppers
Our goal is to help vendors meet new customers, sell products, and grow their business.
Typical Event Day Schedule
Most Shop Black Fest events follow a similar structure.
Food Trucks
Load In: 8:30 AM to 9:00 AM
All food trucks must arrive by 9:30 AM so they can park before other vendors begin arriving.
All Other Vendors
Load In: 9:00 AM to 11:00 AM
All vendors must be fully set up by 12:30 PM.
Event Hours
1:00 PM to 6:00 PM
Breakdown
Breakdown begins at 6:00 PM.
Vendors should plan to stay for the full event to provide a complete experience for guests.
City specific instructions will include exact load in entrances, parking details, and any venue rules.
What Shop Black Fest Provides
Most vendors receive:
One vendor space (usually 10x10)
Event promotion from Shop Black Fest
Shop Black Fest provides the space only.
Specific details such as indoor or outdoor setup, power access, and venue layout will be listed on your city instruction page.
What Vendors Must Bring
Vendors are responsible for bringing everything needed to operate their booth.
(*Required)
This typically includes:
Tent*
Tent weights
Tables
Tablecloths
Chairs
Extension cords if needed
Lighting if needed
Display materials
Payment processing system
Trash bags
Please plan your booth setup ahead of time so you arrive prepared.
If you need more space than a standard vendor area, you may purchase an additional booth space when available.
Food and Drink Vendors
Food vendors and food trucks must provide:
• Proof of insurance
• Any required health permits (if required by the city)
Food vendors will receive an earlier load in time so trucks can park before other vendors begin setting up.
Full details will be listed on your city page.
Booth Presentation
Please create a booth that looks clean and welcoming.
Make sure:
• Tents are secured with weights
• Tables have tablecloths
• Displays are neat and easy to see
• Your booth represents your brand well
Shop Black Fest events are designed to be positive and family friendly.
Vendor Promotion
All vendors will receive an “I Am a Vendor at Shop Black Fest” graphic.
You can customize it with:
• Your logo
• Your photo
• Your business name
Post it on social media and tag Shop Black Fest so we can share it and help spread the word.
Before the Event
Please make sure you:
• Review your city instructions
• Complete the vendor onboarding
• Prepare your inventory and booth setup
On Event Day
• Arrive during your load in window
• Follow directions from event staff
• Be ready to talk with customers
After the Event
• Break down during the assigned time
• Remove all trash and supplies
• Complete the post event survey if requested
Need Help?
Before reaching out, please check:
• This Vendor Guide
• Your City Instructions
• Vendor Hub updates
If you still have questions, post them in the Vendor Hub Questions section so other vendors can see the answer too.
One Reminder
All vendor information is shared in one place to keep things clear.
Please review this page and your city instructions before reaching out with questions.
Quick Answers
to Common Questions
Yes. Vendors are responsible for bringing their own tent unless the event is indoors.
All outdoor tents must have weights for safety.
No. Vendors should bring their own tables, tablecloths, and chairs unless otherwise noted for a specific event.
Electricity is not guaranteed for every vendor.
If electricity is available at a specific location, details will be listed on your city page.
Booth sharing is not allowed unless approved in advance.
If two businesses want to share a space, please contact the team before the event.
Shop Black Fest events usually happen rain or shine.
Vendors should bring tents, tent weights, and any supplies needed for weather protection.
No. Vendors should plan to stay for the full event.
Leaving early can create empty spaces and impact the overall experience for guests.
Vendor maps are usually shared about two weeks before the event.
You will receive the map through email and in the Vendor Hub.
Use the “I Am a Vendor at Shop Black Fest” graphic provided in the Vendor Hub.
Post it on social media and tag Shop Black Fest so we can share it.
Shop Black Fest 2026. All Rights Reserved.